From Claims to Collections
We provide end-to-end medical billing services for healthcare clinics. We specialize in Physical Therapy, Occupational Therapy, Speech Therapy, and Mental Health disciplines.
Why You Need a Medical Billing Service
Outsourcing your medical billing to experts can significantly improve your cash flow and allow you to focus on what matters most: patient care.
Protect Your Cash Flow
What happens if you arrive at the office on Monday morning, and your only biller called in sick? Who's going to handle the backlog of all the bills that's still being processed and accrued from there? Do you have enough in-house resources to keep the cash flow going? We do, and that means you can rely on us because we're sharing our knowledge and expertise to provide you with a backup for everything in your billing.
Maximize Your Reimbursements
Why try on a billing service, when you can have a billing team? For less than what is typically charged on a percentage basis, we're able to take on everything you'd normally be up to in billing terms. It's a no-brainer. We assign your clinic an account manager and a dedicated team of billing specialists who are familiar with the ins-and-outs of billing codes, as well as how to thoroughly audit charges to maximize your reimbursements.
Medical Billing is Our Full-time Job
Let's face it, keeping up with the latest reimbursement trends for Medicare, Medicaid, commercial payers, cash, walk-in and other payors is overwhelming. Plus if it's a competitive billing position with us or you'd rather be doing or having your staff do what they do best—taking care of your patients—then CBS is the clear choice.
"CBS has brought a level of competence to our billing that I have been trying to achieve since opening my clinic in 2007. Having them as part of our team has allowed me to concentrate on creating the best physical therapy experience possible for our patients and not worrying about the complicated intricacies of billing."
Kirk Conway, DPT | KConway Physical Therapy
What We Do
We provide comprehensive medical billing services designed specifically for PT, OT, and SLP clinics.
Billing, Claims Submission and Payment Reconciliation
Preparing claims, posting payments, and reconciling accounts represents the core of what we do.
Billing, Claims Submission and Payment Reconciliation
Service Overview
Preparing claims, posting payments, and reconciling accounts represents the core of what we do.
Additional Details
When the treatment is over and the charges have been entered, it's time to package them all together and submit them to a clearinghouse. You won't have to wait until your office manager finds a bit of downtime to submit the charges—we're electronically submitting charges for you daily. We also provide reconciliation services and ensure that your bank statements match the payments we've entered and your accounts stay neat and tidy.
Accounts Receivable and Collections
Following up with insurance carriers and collecting payments from patients and payors alike.
Accounts Receivable and Collections
Service Overview
Following up with insurance carriers and collecting payments from patients and payors alike.
Additional Details
Staying on top of accounts receivable and collections is an integral part of what Clinical Billing Solutions does for PT, OT, and SLP clinics around the country. We know how critical they are to improving your bottom line. This includes tracking the age of a claim, correcting errors and resubmitting claims, and following up with the payors when it's taking them too long to issue reimbursement. For some businesses, their line of credit is tied to their accounts receivable, making it that much more important to follow-up.
CPT and ICD-10 Coding
We ensure the use of the most up-to-date CPT codes and ICD-10 diagnostic coding procedures.
CPT and ICD-10 Coding
Service Overview
We ensure the use of the most up-to-date CPT codes and ICD-10 diagnostic coding procedures.
Additional Details
The Current Procedural Terminology (CPT) codes are a standardized form of treatment and service codes which are used by virtually all outpatient allied health clinics across America. The team at Clinical Billing Solutions is well acquainted with these codes, and knows when and how to use them to maximize reimbursement for your clinic. Year after year, there are updates, changes, and revisions made to these codes, and we stay on top of them so that you don't have to. Similarly, ICD-10 diagnostic codes accompany CPT treatment and service codes when claims are prepared and submitted to insurance carriers. We ensure the use of the most up-to-date ICD-10 diagnostic codes and make sure that they're paired with the correct treatment and service charges.
Patient Data Entry
Collecting patient data and verifying their insurance information - a complete and accurate patient record is the first step to ensuring timely reimbursement.
Patient Data Entry
Service Overview
Collecting patient data and verifying their insurance information - a complete and accurate patient record is the first step to ensuring timely reimbursement.
Additional Details
Collecting patient data and verifying their insurance information can be a significant task regardless of the size of your practice. It helps to have a team that's familiar with the many requirements of a client profile, because a complete and accurate patient record is the first step to ensuring timely reimbursement for your services.
Insurance Verification
Confirming patient insurance policies helps avoid situations where payors refuse to reimburse you for services rendered.
Insurance Verification
Service Overview
Confirming patient insurance policies helps avoid situations where payors refuse to reimburse you for services rendered.
Additional Details
It takes time to connect with an insurance provider, be it Medicare, Medicaid, or a private insurance company, and confirm a patient's insurance policy. Whether they're covered for a certain number of units, visits or a dollar amount, you'll be able to count down their coverage as you schedule visits and perform treatments. This helps avoid situations where the primary or secondary payors refuse to reimburse you for services rendered and you're left with one of two choices: collect the payment directly from the client, or write it off. Having a billing company on your side helps to mitigate any uncomfortable conversations between you and your patients.
Practice Perfect EMR Integration
A shared database containing your clinic's scheduling, documentation, and billing information - run reports and see exactly what's in your pipeline.
Practice Perfect EMR Integration
Service Overview
A shared database containing your clinic's scheduling, documentation, and billing information - run reports and see exactly what's in your pipeline.
Additional Details
As a bonus, when you're working with Practice Perfect EMR, you have access to a variety of financial reports, including an accounts receivable report, and you're able to run this report at any given time to see exactly what's in your pipeline. This also grants your patients to a Client Portal which they can use to pay their bills online, on their own time.
Our Billing Process
Patient Data Collection
We collect and verify patient information and insurance details
Claims Preparation
We ensure proper coding and prepare claims for submission
Submission & Follow-up
Daily electronic submissions and proactive follow-up with payors
Reconciliation & Reporting
Payment posting, account reconciliation and detailed reporting
Why Clinical Billing Solutions
With over 20 years of experience, we understand the unique challenges faced by PT, OT, and SLP clinics.
20+ Years of Medical Billing Experience
The team at Clinical Billing Solutions has more than 20 years of medical billing experience. We've witnessed all of the changes to the outpatient rehabilitation industry first hand, and continue to adapt to meet the growing needs of our clients both through technique and by leveraging the latest technology.
We've helped dozens of clinics overhaul their revenue cycle management
Hear what they have to say
"CBS has brought a level of competence to our billing that I have been trying to achieve since opening my clinic in 2007. CBS is easy to work with and they have a mastery of the Practice Perfect software that is unmatched. Having them as part of our team has allowed me to concentrate on creating the best physical therapy experience possible for our patients and not worrying about the complicated intricacies of billing."
Kirk Conway, DPT
KConway Physical Therapy
Get In Touch
Want to learn more about what Clinical Billing Solutions can do for your practice?